Privacy Policy / Transparency Information

V2.3         25 Sep 19

The Brexit Party Limited process and control Personal Data and therefore are required by Articles 13 and 14 of the General Data Protection Regulation (GDPR) to publish this information using clear and plain language.

Contact Details – The Brexit Party may be contacted by Email address: [email protected] or Postal Address: 83 Victoria Street, London, SW1 0HW.  Telephone: 0800 414 8525.

Transparent Information – The reasons, purposes and retention periods for which we process personal data, including any specified lawful basis or legitimate interest are detailed in separate tables for ease.  These are split into data we may obtain from you directly and indirectly.

Profiling – The Brexit Party aim to create and maintain a profile for each registered voter in the UK.  We will do this by merging the Electoral Register(s) with other data that maybe lawfully available to us.  For more detailed information about this type of processing, you may wish to read the ICO Draft framework code of practice for the use of personal data in political campaigning.  If you wish, you can ask us not to maintain a profile in your name using the contact details above and we will take steps to remove you from our systems.

The Brexit Party will respect the wishes of the people and aim to fully comply with the Information Commissioner’s Office (ICO), in particular the specified requirements for Political Parties set out by the ICO in the report, titled Democracy Disrupted, dated 11 Jul 18.

Your Rights – Under data protection law, you have rights including:

  • access – You have the right to ask us for copies of your personal information.
  • rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
  • erasure – You have the right to ask us to erase your personal information in certain circumstances.
  • restriction – You have the right to ask us to restrict the processing of your information in certain circumstances.
  • object – You have the the right to object to the processing of your personal data in certain circumstances.
  • data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.
  • free of charge – You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us by Email address: [email protected] or Postal Address: 83 Victoria Street, London, SW1 0HW if you wish to make a request.

Data Processing and Storage – We use service providers to host and or process your information on our behalf.  We only use processors who provide guarantees of appropriate technical and organisational measures that meet the requirements of the GDPR.  Each service agreement is clear that we remain the data controller and they will only process the data in accordance with our written instructions.

Data Sharing – We will never sell your information or share it with another organisation.

Your Right to complain – If you are unhappy with how we use your data, you can let us know directly or complain to the Information Commissioner’s Office (ICO).  The ICO’s contact details are:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

Information obtained from you directly

When and how is this data obtained Purpose (why we ask for or use your data) Type of data used or requested Legal Basis for the use If the legal basis is our legitimate interests, an indication of that interest How long will we hold this data
In all cases Electoral Purposes

·   Profiling

·   Use anonymised data about you to identify further potential supporters with similar characteristics.

Identity

Contact details

Opinions if you include them

Public interest

An activity that supports or promotes democratic engagement.

Section 8(e), Data Protection Act 18

For the life of our relationship, or

Until you ask us not to profile you

When you register As a supporter or subscriber:

·   To manage our relationship with you

·   Notify changes to our Website, services, terms or privacy policy

·   Ask your views

Identity

Contact details

Legitimate interest Know, understand and communicate with our subscribers For the life of our relationship
When you register As a volunteer:

·   To manage our relationship with you

·   Notify changes to our Website, services, terms or privacy policy

·   Due Diligence

Identity

Contact details

Legitimate interest Know, understand and communicate with our volunteers For the life of our relationship +2 years
When you register Register you as a supporter

·   (process and receive your £25 donation)

Identity

Contact details

Payment method

Value of donation(s)

Contractual Obligation

& Legitimate interest

To a level that is appropriate, demonstrate that our funding comes mostly from the ordinary people of Great Britain At least 7 years

This is required by law

When you submit an application Review and select candidate applications

·   (process and receive your £100 administration fee)

Identity

Contact details

Payment method

Proof of identity

CV

Social Media profiles

Confirmation statements

Legitimate interest Ensure candidates fall within the requirements of the Electoral Commission At least 7 years

This is required by law

When you make a donation ·   Conduct permissibility checks on donations over £500

·   Calculation multiple donations over £500 in a calendar year

·   Report donations greater than £7500 in a calendar year

Identity

Contact details

Payment method

Lawful requirement

Political Parties, Elections and Referendums Act 2000

At least 7 years

This is required by law

When you send us a communication As a general query

·   Respond to queries

Identity

Contact details

Opinions if you include them

Lawful requirement

Data Protection Act 2018

At least 7 years

This is to support any queries from regulatory authorities in relation to our activities

When you send us a communication To exercise any of the Data Subject Rights

·   To maintain evidence of compliance with our obligations

·   To maintain a suppression list should you opt-out of profiling or receiving communications

Identity

Contact details

Request

Response

Lawful requirement

Data Protection Act 2018

& Legitimate interest

Ensuring as much as reasonably possible that we do not contact people that have asked us not to do so

Note, this does not affect our right in law to use registered voter information for electoral purposes

Indefinitely
When you register to attend an event Provide a safe environment for our staff and supporters

·   Ensuring we know who attends our events

Identity Legitimate interest Ensuring we know who attends our events to assist with the prevention and detection of crime or the verification of claims. At least 2 years
When you register to attend an event ·   To manage our relationship with you

·   Notify changes to event timings etc

·   to invite you to our supporter platform

Identity

Contact details

Legitimate interest Know, understand and communicate with our event goers At least 2 years
When you make a purchase from our online shop Delivery of the product

·   provide a receipt

·   to confirm the initial order, shipping confirmation and maintain a customer relationship

Identity

Delivery Address

Billing address – to cross reference against payment method

Email address

Telephone number (optional)

Fulfilment of a contract At least 7 years

This is to support any queries from regulatory authorities in relation to our income

When you visit our website; thebrexitparty.org Deliver website content

Cookies

Please see separate cookie policy Please see separate cookie policy Please see separate cookie policy Please see separate cookie policy

Information about you that we may obtained from another source

When and how is this data obtained Purpose (why we ask for or use your data) Type of data used or requested Legal Basis for the use If the legal basis is our legitimate interests, an indication of that interest How long will we hold this data
Electoral registers provided by each Electoral Registration Officer

·       This may include the public, anonymous and marked registers.

·   Delivery of Freepost Electoral Addresses to registered voters Identity

Address

Voting method

Confirmed voter (not vote selection)

Public Interest

Section 91 of the Representation of the People Act 1983

As long as the data is required to produce the mailings plus 90 days
Electoral registers provided by each Electoral Registration Officer

·       This may include the public, anonymous and marked registers.

·   Profiling of the electorate

·   Electoral Purposes

Identity

Address

Voting method

Confirmed voter (not vote selection)

Public Interest

Regulation 106 – The Representation of the People (England and Wales)(Amendment) Regulations 2002

As long as the data remains relevant, or

Until you ask us not to profile you

Electoral registers provided by each Electoral Registration Officer

This may include the public, anonymous and marked registers.

·   Confirming the identity of candidate applicants

·   Confirming the permissibility of personal donations over £500

Identity

Address

Lawful Requirement

Part iv – Political Parties, Elections and Referendums Act 2000

At least 7 years

This is required by law

Public records (Companies House etc) ·   Confirming the permissibility of organisational donations over £500 Organisational Identity

Organisational Address

Organisational Status

Identity of interested persons

Lawful Requirement

Part iv – Political Parties, Elections and Referendums Act 2000

At least 7 years

This is required by law

Publicly available information; local, national and international media, open social media and forums ·   Due diligence Any such information that has been made publicly available

Comments, likes and interests

Legitimate interest Ensuring we know what relevant publicly available information exists concerning those who we engage with. As long as the data remains relevant
Data vendors – anonymised data

We will only deal with vendors that can demonstrate compliance with the GDPR

·   Know and understand voters

·   Deliver promoted advertisements

Location

Demographics

Public Interest

An activity that supports or promotes democratic engagement.

Section 8(e), Data Protection Act 18

As long as the data remains relevant
Data vendors – personal data

We will only deal with vendors that can demonstrate you personally have given specific consent to share your information with us

·   Know, understand and communicate with voters. Identity

Contact details

Political opinions

Political concerns

Demographics

Public Interest

An activity that supports or promotes democratic engagement.

Section 8(e), Data Protection Act 18

As long as the data remains relevant
Credit Reference agencies ·   Confirming the identity and status of candidate applicants Identity

Address

Bankruptcy status

Legitimate interest Ensure candidates fall within the requirements of the Electoral Commission For the life of our relationship plus 2 years